The Abdul Ladha Science Student Centre (ALSSC) exists as a social space to encourage both informal and organized academic, club, and social activities and interactions. See the ‘Frequently Asked Questions’ section below for answers to the most common questions about event bookings at the ALSSC. For any outstanding questions, please contact the Building Manager of Bookings at bmanager.bookings@sus.ubc.ca.
Booking Request Submission Deadline:
Deadline to Return Signed Booking Forms: 2 weeks (14 days) before the event
Deadline to Pay Damage Deposit: 2 weeks (14 days) before the event
Deadline to Pay Booking Fees: 1 week (7 days) before the event
Cancellation Deadlines:
Click an event to determine which parts of the building are being used. We can accommodate bookings inside the building at the same time as Front Porch bookings.
Setup/Takedown: The booked time slot includes setup and takedown time. Setup/takedown are the responsibility of the booking organization.
Printing Services: SUS does not offer printing services for any events in the ALSSC. If printing is required, booking groups can use the UBC PayForPrint system – the printer in the ALSSC is attached to the system.
Equipment Rentals: Equipment will not be rented out to events outside of the ALSSC. All building furniture or equipment are to remain within the building unless given permission from the Building Manager.
Charity Events: Events hosted to fundraise for a charity will have relevant booking fees waived.
Payments: Payments can be made in cash, cheque, or via AMS Journal Voucher. SUS does not accept credit/debit card or e-transfer payments.
Damage Deposit: The Balance Due (i.e. booking fees) is exclusive of the Damage Deposit. The Damage Deposit (paid separate) must be received by the Building Manager at least two weeks prior to the event, unless stated otherwise by the Building Manager. This Deposit includes, but is not limited to cancellation, damages, and other penalty charges. The Deposit is refunded only when all conditions are met.
Payment Due Dates: Payment is due by the deadlines as indicated in the invoice, unless stated otherwise by the Building Manager. In the case that the Balance Due is not paid on time, the Damage Deposit will not be returned and will be considered a portion of the payment of the fees. No additional bookings can be made if fees are still outstanding. The Building Management Commission (BMC) reserves the right to cancel future events if outstanding fees are unpaid.
SUS Groups: internal groups in SUS, such as the Health & Wellness Working Group or the First Year Council.
SUS Clubs: departmental and non-departmental clubs supported by SUS. For a complete list of SUS Clubs, see here.
Science Organizations and Science Clubs: groups which are not supported directly by SUS, but are of interest to students in the Faculty of Science (including, but not limited to SCI Team, Science Peer Academic Coaches, UBC Cancer Association). At least 60% of students contributing to the planning and execution of the event must be in the Faculty of Science in order to qualify for this rate.
UBC Organizations: groups who either have an address on the University Endowment Lands, or are affiliated in some way with UBC (including, but not limited to Regent College, UBC VP Students’ Office, groups from other UBC campuses).
External Organizations: organizations that are unaffiliated with UBC.
The Building Management Commission (BMC) reserves the right to verification from the respective parties.
If you are considering hosting an event at the ALSSC that serves alcohol, here are a few important details you should consider. This list is not definitive – it is just a few key details that will help you decide whether alcohol is appropriate for your event:
In addition to the equipment already located in the ALSSC, booking groups can request access to the following items for event bookings:
What is the maximum capacity for events? Events can have no more than 133 attendees, including event organizers.
How do I know if the date I want is available? Please refer to the Building Availability Calendar above.
Do you have to be a UBC student to book the building? The ALSSC is available for booking by anyone. However, the building is financed by all science students at UBC, so science organizations will receive a discount. See the Fees above for details.
Is food allowed in the building? Yes, but please make sure to clean up after the event.
Is external catering allowed? Yes, but please make sure to clean up after the event. You will need to provide the contact information of your caterer in the booking request form.
Is alcohol allowed in the building? Yes, but further approval is required. Events that serve alcohol must submit a booking request by the deadlines indicated above.
Is security required? For any Events With Alcohol, SUS will provide 2+ security guards. At the discretion of the Building Manager of Bookings, security may also be required for dances/parties. In such cases, a Security Fee may apply. See the Fees above for more details.
Will there be someone to help us with setup/takedown? There will be a Building Supervisor present during the duration of your booking should you have any questions, concerns, or technical issues during your event. They will help set up the AV system, additional seating, and any other equipment provided by SUS. All other setup/takedown (including rearranging furniture, adding decorations, and sweeping up after the event) are the responsibility of the booking group.
Category | Main Floor (2F) | Mezzanine (3F) | Main Floor & Mezzanine (2F/3F) | Full Building (1F/2F/3F) | Front Porch (Area outside of the ALSSC) | Damage Deposit |
---|---|---|---|---|---|---|
SUS Internal | Free | Free | Free | Free | Free | Free (2) |
SUS Clubs | Free | Free | Free | Free | Free | Free (2) |
Science Clubs/Organizations | Free | Free | Free | Free | Free | $100 |
UBC Organizations | $50/hr | $30/hr | $70/hr | $80/hr | $30/hr | $100 |
External Organizations | $60/hr | $40/hr | $90/hr | $100/hr | $40/hr | $200 |
If you are unsure which Category is applicable for your club/organization, see the Booking Group Categories above for full descriptions.
Applicable Categories | Description | Fee |
---|---|---|
UBC Organizations, External Organizations | Hours After 8pm on Weekdays | $25/hr |
UBC Organizations, External Organizations | Weekend Hours | $35/hr |
UBC Organizations, External Organizations | Overtime Hours (3) | $25/hr |
UBC Organizations, External Organizations | Use of Audio-Visual (AV) System | $30/event |
SUS Clubs, Science Clubs/Organizations, UBC Organizations, External Organizations | Cleaning Fee for Dances/Parties/Large Events (4) | $100/event |
SUS Clubs, Science Clubs/Organizations, UBC Organizations, External Organizations | Security Fee for Dances/Parties/Large Events (4) | $100/event |
SUS Clubs, Science Clubs/Organizations, UBC Organizations, External Organizations | Service Fee for Events with Alcohol | $200/event |
Booking Inquiries: bmanager.bookings@sus.ubc.ca
Operations and Maintenance: bmanager.operations@sus.ubc.ca